By-laws

Membership

New members have a trial period of one month, after which they are required to pay the membership fee.

Working groups

Each working group (työryhmä) has a leader (vastaava), who is responsible for periodic progress reporting and generally keeping the effort going forward. Minutes will be written for meetings where decisions are made.

Formation of working groups

Working groups are formed when a project gains more participants and momentum. If and when this happens is decided by the project members.

Leadership of working groups

Leaders of working groups are required to be members.

Subprojects

Working groups can have their own projects. But when such a project is formed, it should be evaluated if it would suit better to be a Linux-Aktivaattori project. The same applies for larger or longer ongoinging projects.

Terminology

When referring to working groups in Finnish or English, the following terms are used:

• working group = työryhmä
• leader = vastaava

Reporting

The leader (vastaava) of each working group will make sure progress is reported through the newsletter.

Facilities

Use of facilities

When people want to use one or more of the Linux-Aktivaattori services listed below, they are required to become a member. Special cases can occur and these will be decided upon by the board. Use of mailing lists by non-members is explicitely allowed. Membership-requiring facilities are: email-address (forwarding or imap)

• Jabber-id
• Twiki-user
• Personal website (http://.linux-aktivaattori.org)

Business cards

All board members and working group leader receive blank business cards. Other members can request these and receive them if any are available. Personalised business cards with full name, optionally a role/title, email address, phone number and an optional gpg-fingerprint can be requested for the cost-price, by all members.

Board meetings

Generally, board meetings are organised every first monday of the month at 17:00. Specific dates might be shifted because of vacations, holidays or other events.

Newsletter

The board ensures a newsletter is published before each board meeting, as the means of reporting progress on working-groups and project. See also “Reporting”.

Postoffice box

The postoffice box will be checked regularly by the secretary and all of its content brought to the next board meeting.

Info email address

The “info@linux-aktivaattori.org” email address is a forwarding address with multiple recipients. At least the chairman and vice-chairman receive these emails, others can be added as needed or requested. When replying to such emails, the sender will also send a blind carbon copy (bcc) of the reply to this “info” address, so the others on the forward list know when a reply has been sent and what it contains.

Style of internal Minutes

In order to communicate decisions and progress smoothly and pleasantly, minutes are written in a reporter-style fashion. Thus readers of the minutes who didn’t attend the meeting can still know about what went on at these meetings and how decision were made.

Use of language

Minutes for board meetings are required by law to be available in Finnish. But if a full translation isn’t provided for minutes or announcements, they will at least include a summary in english. Optionally they can also have translations or summaries in Swedish. English announcements will have Finnish translation or summaries when possible. If the person writing an announcement isn’t skilled enough in Finnish, he can ask someone to translate it after or before the announcement is sent to the list.

Role assignments

No single person will be asked to take on more than one major role, thus preventing overloading a single person with too many tasks. However if one wants, one can always volunteer for multiple roles.

Sponsors

Reminders

Friendly reminders are send to the sponsors three times a year, around Vappu (1 May), in Autumn (August) and during the christmas-period (December).